Plan a kids party in a pinch

Well I don’t know about you but it seems in the blink of an eye a year has passed and the little ones birthday is just around the corner – eek! So if this year you want to get to party day without feeling frazzled then I’ve got just the thing to help.

There is just sooo much to think about when planning a birthday party for kids and even the best of us lose track of where we’re at without a master plan. So I’ve put together a handy printable checklist to count you down to the big day, listing everything you need to remember to help get you organised and party ready in just four weeks. And best of all, it’s totally free!

“A goal without a plan is just a wish.”

Antoine de Saint-Exupéry

Whether you’re having a party at home or hiring a venue, getting stuck into some DIY or buying in your decorations, whipping up a cake or ordering one in, my party planning checklist will help you spread the load so you’re not left scrabbling around at the last minute trying to pull the party together. So this year, give yourself a break and make sure you’re able to enjoy celebrating your kids special day, knowing that you nailed it!

Free kids party planning checklist
Scroll down to download your party planning checklist.

Kids party planning checklist

4 Weeks To Go

  • Create budget
  • Pick a date
  • Choose theme
  • Create guest list
  • Book venue
  • Order invitations

3 Weeks To Go

  • Send invitations
  • Create a shopping list
  • Recruit help
  • Start making DIY items
  • Plan menu
  • Order cake / choose cake to make

2 Weeks To Go

  • Prepare food items for freezing
  • Order matching party items
  • Create music playlist
  • Assemble party printables
  • Choose party games

1 Week To Go

  • Arrange furniture
  • Complete DIY projects
  • Shop for non-perishable food
  • Buy party supplies
  • Order balloons
  • Chase anyone who hasn’t RSVP’d
  • Assemble party bags

2 Days To Go

  • Clean out fridge
  • Final food shop
  • Clean house
  • Confirm with helpers
  • Bake cake
  • Charge camera batteries

1 Day To Go

  • Cook & prepare food
  • Collect / decorate cake
  • Decorate house


  • Pack car with party supplies

Day Of Party

  • Collect / inflate balloons
  • Decorate venue (if not at home)
  • Chill drinks and display food
  • Turn music on
  • Last minute tidy up
  • Check bathrooms for extra loo roll

1-2 Days After The Party

  • Send thank you notes

Download your FREE party planning checklist

Now you are all set to get planning like a boss and with this checklist you can be sure that you won’t forget any of those essential party items come the big day.

I hope that you found my party planning tool useful, please do leave me a comment to let me know how your party goes. And feel free to share with anyone else who might be feeling the party planning pressure.

Good luck!

Claire x

PS Don’t forget to sign up to the newsletter to get more great FREE party goodies!


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